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More Details & Needed Equipment:
Name *	Edith Cui
Email: *	edithcui.assistant@gmail.com
Phone Number *	(323) 472-7015
Event Date:	4/28-5/1/26
Start & Ending Time:	8am-4pm
Name of the Venue:	Loews Atlanta
Event Type:	Corporate Event
Hello! I'm assisting on a conference at the Loews Hotel in Atlanta from April 29th-May 1st, 2026 and am looking for a quote on AV work. We don't have their budget yet, but they like to keep things pretty simple and not too flashy. Here is a quick brief based on what they had last year. Day 1–3: Breakout Rooms Breakout Room A (Primary Breakout) Capacity: Approximately 50 attendees Usage: Full program day (approx. 8 hours per day across all three days) AV Requirements -Projection screen and laptop feed for presentations -Microphones to support presenters and/or Q&A -1 handheld mic for Q&A -Table top mics for 2-3 presenters -1 extra handheld mic -Dedicated AV technician assigned to the room -Audio system appropriate for room size Breakout Rooms B & C (Additional Breakouts) Setup: Panel-style configuration Usage: Concurrent breakout sessions as scheduled AV Requirements -Capacity: Approximately 100-150 per room -1 handheld mic for Q&A -Table top mics for 3-4 presenters -1 extra handheld mic -Projection screen for presentations -Audio support appropriate for panel discussion format -Shared technician support Days 1–3: General Session Room The General Session room will be live for Days 2–3 (possible the afternoon of Day 1) and will host plenary programming, panels, and moderated discussions. -Total attendees will be max 400 -The venue will provide all stages (could change but let's work with this assumption for now) Video -Two large projection screens (one on each side of the stage) -Two confidence monitors positioned for speakers and moderators - ideally one of them for moderator notes Audio -Table top microphones for panelists and moderators -1 moderator, 3-4 panelists -Hand held microphones available for audience Q&A -Podium microphone for formal remarks from conference committee members Staffing -Dedicated AV team with tech table to support live sessions, transitions, and troubleshooting Day 1–3: Meal Room / Awards Ceremony Room AV Requirements for Awards Ceremony -Two projection screens for slideshow playback -Podium microphone for award presentations -Lavalier microphones for panelists or presenters as needed -Audio support for walk-on music and award transitions Stage Elements (Non-AV, Coordinated with AV) -Minimal stage décor consisting of furniture and plants -Draping to connect screens -Uplights -Anything to add some visual interest to the background - open to ideas that are cost friendly Days 1 and 3: Evening Reception Location: TBC either within the hotel or external venue AV support for an evening reception including: -Speeches and toasts -Background music or DJ audio -Wireless microphones for speakers -Audio system suitable for a reception-style environment I'm hoping to be able to have a preliminary quote by the 16th if that's possible. Let me know if there are any questions!